P-card is a form of company charge card that allows goods and services to be procured without using the traditional purchasing process. They allow the holder of the cards to spend their money on purchases without necessarily having to use hard cash.
It is a type of business card that is given to selected employees so that they can make purchases and payments for the companies. There is an average transaction cost when the P-card is used.
Pros of P-Cards
- They control the company’s expenditure
As the cards have an average transaction cost, it is easy to control the expenditure of the company as it cannot purchase beyond the average amount.
- They gain points
Many P-cards gain points when they are used by the company and this can save the company some money as it will be able to use the points to make purchases.
It is an efficient way of making payments as it is quicker and more accurate means of making payments on the purchases.
It is convenient for the employees as they will not have to use their funds to make purchases hence it saves them a great deal.
- It gives information
The information on the use of P-cards can be used to identify frauds and misuse of the company’s funds and this may limit the employees from making unnecessary purchases.
- It reduces the cycle of making transactions
As there is an average cost of using the cards, it saves the company the risk of the employees making purchasing every time.
- Improves the relationship between the supplier and the company
It takes between two to five days for the payments to be received and this will improve the relationship between the supplier and the company.
- It reduces the number of supplier’s invoices
The supplier will be sure of the payments and this will reduce the load of the supplier having to send invoices to the companies.
- Reduces expenses on account payable personnel
When a company uses a P-card, the supplier will reduce the staff as it will not require someone to have the invoices done and be send to the companies.
Cons of P-Cards
- The employees need to be trained
The employees of the company need to be trained on how to use the P-cards and this may take some time which may be used for other work in the company.
- Fraud and misuse
Some of the employees may misuse the cards and this may make the company spend much on the purchases.
- Time to create policies
The company will require time for it to create policies that need to be followed on the use of the cards which may be quite involving,
- Monitoring of the reviews
The company will need to hire someone to monitor the review of the usage of the card and this may be an extra cost to the company.
- Accidental and unintentional misuse
The employees may not be intending to use the P-cards but they may use them unintentionally hence putting the expenditure on the company. This may result due to a lack of understanding of how the system operates.
P-cards are good means of payment to be used by a company as it will be able to control the expenditure of the company and the frequency of making purchases.